Terms of Service

1. Acceptance of Terms

By accessing or using EasyConferenceHub ("Service"), you agree to be bound by these Terms of Service. If you disagree with any part of these terms, you may not access the Service.

2. Description of Service

EasyConferenceHub is a conference management platform that enables users to submit papers, manage peer reviews, and organize academic conferences. The Service includes web-based tools for authors, reviewers, and conference organizers.

3. User Accounts

To use certain features of the Service, you must create an account. You are responsible for:

• Maintaining the confidentiality of your account credentials
• All activities that occur under your account
• Notifying us immediately of any unauthorized use

4. User Content

You retain ownership of all content you submit, including papers, abstracts, and reviews. By submitting content, you grant us a limited license to store, display, and process your content as necessary to provide the Service.

You agree not to submit content that:

• Infringes on intellectual property rights
• Contains malware or harmful code
• Violates any applicable laws
• Is fraudulent, false, or misleading

5. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose
• Attempt to gain unauthorized access to any part of the Service
• Interfere with or disrupt the Service
• Impersonate any person or entity
• Collect user information without consent
• Use automated systems to access the Service without permission

6. Conference Organizers

If you create a conference on our platform, you are responsible for:

• Managing your conference appropriately
• Ensuring fair and ethical review processes
• Complying with applicable academic integrity standards
• Handling author and reviewer data responsibly

7. Fees and Payment

Some features of the Service require payment. Fees are described on our pricing page. All fees are non-refundable unless otherwise stated. We reserve the right to modify pricing with reasonable notice.

8. Privacy & Data Protection

Your use of the Service is also governed by our Privacy Policy, which describes how we collect, use, and protect your personal data in accordance with the UK GDPR and Data Protection Act 2018.

Conference organisers who use the platform to collect and process personal data from participants, authors, or reviewers are responsible for their own compliance with applicable data protection legislation. You may exercise your data rights, including data export and account deletion, from your profile settings.

9. Termination

We may terminate or suspend your account at any time for violations of these Terms. You may delete your account at any time. Upon termination, your right to use the Service will cease immediately.

10. Disclaimer of Warranties

The Service is provided "as is" without warranties of any kind, either express or implied. We do not guarantee that the Service will be uninterrupted, secure, or error-free.

11. Limitation of Liability

To the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of your use of the Service.

12. Indemnification

You agree to indemnify and hold harmless EasyConferenceHub from any claims, damages, or expenses arising from your use of the Service or violation of these Terms.

13. Changes to Terms

We reserve the right to modify these Terms at any time. We will provide notice of significant changes. Continued use of the Service after changes constitutes acceptance of the new Terms.

14. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the United Kingdom, without regard to its conflict of law provisions.

15. Contact

For questions about these Terms, please contact us at:

Email: legal@easyconferencehub.com