Registration
Set up and manage conference registration for participants
Registration Overview
EasyConferenceHub provides a full registration system for conference participants. Chairs configure participant categories, optional events, custom questions, and payment methods. Participants then register, pay, and receive a QR code for check-in.
For Participants
How to register for a conference as a participant.
Select a Participant Category
Choose the category that applies to you (e.g. Student, Academic, Industry). Each category has its own registration fee. The available categories and prices are set by the conference chair.
Choose Optional Events
Some conferences offer additional events such as workshops, tutorials, or social activities. Select the events you wish to attend. Each event may have an additional fee and limited capacity.
Answer Custom Questions
The conference may include custom questions on the registration form, such as dietary requirements or T-shirt size. Answer all required questions before proceeding. Question types include free text, single-choice, and multi-select.
Complete Payment
Pay for your registration using one of the available payment methods:
Pay securely by card. You will be redirected to Stripe's checkout page and returned automatically after payment.
Transfer the amount to the provided bank account and upload your transaction slip. Your registration is confirmed once the chair verifies payment.
View Your Registration & QR Code
After registering, visit the My Registration page to view your registration details, selected events, payment status, and your personal QR code for conference check-in. You can download the QR code for offline use.
Add Events After Registration
You can add more events to your registration after the initial sign-up. Go to My Registration and use the Add Events option to select additional workshops or activities.
For Conference Chairs
How to set up and manage the registration system for your conference.
Set Up Participant Categories
Navigate to Registration Settings from the chair sidebar. Create categories with:
- Name — e.g. Student, Academic, Industry Professional
- Price — the registration fee for this category
- Description — optional details about who qualifies
Categories can be reordered by drag-and-drop and deactivated without deleting them.
Create Conference Events
Add optional events that participants can book during registration:
- Name & Description — workshop title and details
- Price — additional cost (can be free)
- Capacity — maximum number of attendees
Add Custom Registration Questions
Collect additional information from participants by creating custom questions. Navigate to Registration Questions in the chair sidebar.
Three question types are available:
Free Text
Open-ended answer field. Use for questions like "Special dietary requirements" or "Additional comments".
Multiple Choice
Single-answer selection. Use for questions like "T-shirt size" (S / M / L / XL).
Multiple Select
Participants can select more than one option. Use for questions like "Which sessions interest you?" where multiple answers apply.
Each question can be marked as required or optional. Questions can be reordered and deactivated to preserve historical answer data.
Configure Payment Methods
Go to Payment Settings in the chair sidebar to enable payment methods:
- Stripe — enter your Stripe publishable and secret keys to enable card payments
- Bank Transfer — provide bank account details and instructions for participants
You can enable one or both methods. The currency is configured at the conference level.
Manage Registrations
Access Registrations from the chair sidebar to view all participant registrations. From here you can:
- View individual registration details including category, events, answers to custom questions, and payment history
- Filter registrations by status (pending, confirmed, cancelled)
- Add internal notes to a registration
Confirm Bank Transfer Payments
When a participant pays by bank transfer, their registration status is pending until you manually confirm receipt. Open the registration detail page and click Confirm Payment to update the status to confirmed. You can also reject a payment if the transfer was not received.
Export Registration Data
Export all registrations as a CSV file using the Export button on the registrations list page. The export includes participant details, category, events, payment status, and answers to all custom questions as dynamic columns.
Registration Statuses
Pending
Registration has been submitted but payment has not yet been confirmed. This is the default status for bank transfer payments.
Confirmed
Payment has been received and confirmed. Stripe payments are confirmed automatically; bank transfers require manual confirmation by the chair.
Cancelled
The registration has been cancelled.