Reviewer Pool Management
Build and manage your pool of reviewers for paper evaluations
What is the Reviewer Pool?
The reviewer pool is a centralized list of people who can be assigned to review papers submitted to your conference. Theme leaders select reviewers from this pool when assigning paper reviews. The pool can include both registered users and external reviewers invited by email.
On this page
1 Accessing the Reviewer Pool
The reviewer pool is managed at the conference level by conference chairs.
From the Chair Dashboard
- 1. Go to your conference's Chair Dashboard
- 2. Click on "Reviewer Pool" in the navigation menu
- 3. You'll see a list of all reviewers in the pool
Direct URL
Navigate to /conferences/{id}/reviewer-pool
2 Adding Reviewers
You can add reviewers to the pool individually or in bulk.
Adding a Single Reviewer
- 1
Click "Add Reviewer"
Click the "Add Reviewer" button at the top of the reviewer pool page.
- 2
Search or Enter Details
Search for an existing user by name/email, or enter details for an external reviewer.
- 3
Add Expertise Areas
Optionally specify the reviewer's areas of expertise to help with assignment.
- 4
Save
Click "Add to Pool" to add the reviewer.
| Field | Required | Description |
|---|---|---|
| Name | Required | Full name of the reviewer |
| Required | Email address (must be unique in the pool) | |
| Organization | Optional | Institution or company affiliation |
| Expertise Areas | Optional | List of topics/areas the reviewer specializes in |
3 Bulk Adding from Authors
A quick way to build your reviewer pool is to add authors who have submitted to your conference. This is useful because conference authors are often experts in related fields.
How Bulk Add Works
- 1. Click the "Bulk Add Authors" button
- 2. A list of all registered authors from conference submissions appears
- 3. Select the authors you want to add as reviewers
- 4. Click "Add Selected" to add them all at once
Note
Authors who are already in the reviewer pool are automatically excluded from the bulk add list. Only registered users (not external authors) can be bulk added.
4 Managing the Pool
Reviewer Status
Each reviewer has a status that controls whether they can be assigned to papers:
Can be assigned to review papers
Cannot be assigned to new papers
Editing Reviewers
Click the edit icon next to a reviewer to update their information, expertise areas, or status.
Removing Reviewers
Click the delete icon to remove a reviewer from the pool. Note: You cannot remove a reviewer who is currently assigned to papers.
5 Internal vs External Reviewers
Internal Reviewers
- Already have an EasyConferenceHub account
- Linked to their user profile
- Can log in immediately to review
- Profile data auto-populated
External Reviewers
- Don't have an account yet
- Added by email only
- Account created when assigned
- Receive invitation email
Automatic Account Creation
When an external reviewer is assigned to their first paper, the system automatically creates a user account for them and sends an invitation email with login instructions.